Data processing in citizenship/name/civil status matters

The Federal Foreign Office will use your personal data in processing your application. Personal data means any information relating to an identified or identifiable natural person. We would like to provide the following information regarding our data processing in order to comply with our obligation under Article 13 of the GDPR:

1. The controller responsible for the processing of your personal data pursuant to Article 4 (7) of the GDPR is:

Federal Foreign Office
Werderscher Markt 1
10117 Berlin
Tel.: +49 (0)30 1817 0
Help Desk: +49 (0)30 1817 2000
Fax: +49 (0)30 1817 3402
Website: www.auswaertiges-amt.de
Contact form

2. The Federal Foreign Office Data Protection Commissioner can be contacted as follows:

Federal Foreign Office Data Protection Commissioner (Datenschutzbeauftragter des Auswärtigen Amts)
Werderscher Markt 1
10117 Berlin
Tel.: +49 (0)301817 7099
Fax: +49 (0)30 1817 5709 9
Contact form

3. You can also get in touch with the contact person for data protection matters at your German mission abroad. They can be reached as follows:

Deutsche Botschaft London Data Protection
23 Belgrave Square / Chesham Place London
SW1X 8PZ
Tel.: +44 (0) 20 7824 1346
E-Mail: dsap-1@lond.auswaertiges-amt.de

4. Your personal data will be passed on to the Federal Office of Administration/the competent register office for further processing of your application relating to citizenship/name/civil status. The mission abroad will process your data to ascertain the identity of the applicant, check that your application is complete, certify copies and authenticate your signature on the application form. The legal basis for the processing is section 31 of the Nationality Act and sections 2, 8 and 10 of the Consular Law

5. Your personal data will be stored for a maximum of five years in accordance with the instructions for the records section of the missions abroad; once your application has been approved, your data will immediately be destroyed.

6. As a data subject you have the following rights:

• Right of access (Article 15 GDPR)
• Right to rectification (Article 16 GDPR)
• Right to erasure (Article 17 GDPR)
• Right to restriction of processing (Article 18 GDPR)
• Right to data portability (Article 20 GDPR)
• Right to object (Article 21 GDPR)

7. You also have the right to complain to a data protection authority about the processing of your personal data. The supervisory authority responsible for the Federal Foreign Office is: Federal Commissioner for Data Protection and Freedom of Information (Bundesbeauftragter für den Datenschutz und die Informationsfreiheit) Husarenstr. 30 53117 Bonn

Data processing in passport, ID card matters

The Federal Foreign Office will use your personal data to issue a passport, a replacement passport or an identity card. Personal data means any information relating to an identified or identifiable natural person. We would like to provide the following information regarding our data processing in order to comply with our obligation under Article 13 of the GDPR:

1. The controller responsible for the processing of your personal data pursuant to Article 4 (7) of the GDPR is:
Federal Foreign Office
Werderscher Markt 1
10117 Berlin
Tel.: +49 (0)30 1817 0
Help Desk: +49 (0)30 1817 2000
Fax: +49 (0)30 1817 3402
Website: www.auswaertiges-amt.de
Contact form

2. The Federal Foreign Office Data Protection Commissioner can be contacted as follows:

Federal Foreign Office Data Protection Commissioner
Werderscher Markt 1
10117 Berlin
Tel.: +49 (0)301817 7099
Fax: +49 (0)30 1817 5709 9
Contact form

3. You can also get in touch with the contact person for data protection matters at your German mission abroad. The details of the contact person for data protection matters via:

German Embassy London
Contact person for data protection matters
23 Belgrave Square / Chesham Place
London
SW1X 8PZ
Tel.: +44 (0) 20 7824 1346
Email: dsap-1@lond.auswaertiges-amt.de

4. Your personal data will be processed for the purposes of issuing the passports, checking their authenticity, verifying the identity of the passport/identity card holder and implementing the Passports Act/Act on Identity Cards and Electronic Identification. The legal basis for processing is Sections 4 and 6 (2) of the Passports Act and Sections 5 and 9 (2) of the Act on Identity Cards and Electronic Identification.

5. The fingerprints stored with the application will be deleted at the latest after the document has been handed over or sent to you pursuant to Section 16 (2) of the Passports Act and Section 26 (2) of the Act on Identity Cards and Electronic Identification. Your personal data will be stored for a maximum of 30 years after expiry of the document in question, pursuant to Section 21 (4) of the Passports Act and Section 23 (4) of the Act on Identity Cards and Electronic Identification.

6. As part of data processing, when a passport or identity card is issued, your personal data will be passed on to the document producer for the purposes of producing the passport. Pursuant to Section 22 ff. of the Passports Act / Section 24 of the Act on Identity Cards and Electronic Identification, the passport/identity card authority is entitled to pass on data from the passport register to other public bodies insofar as this is necessary for the recipient to perform the tasks for which they are responsible.

7. As a data subject, you have the following rights if the relevant conditions have been met:

• Right of access (Article 15 of the GDPR),
• Right to rectification (Article 16 of the GDPR),
• Right to erasure (Article 17 of the GDPR),
• Right to restriction of processing (Article 18 of the GDPR),
• Right to data portability (Article 20 of the GDPR),
• Right to object to processing (Article 21 of the GDPR).

8. You also have the right to complain to a data protection authority about the processing of your personal data. The supervisory authority responsible for the Federal Foreign Office is:

Federal Commissioner for Data Protection and Freedom of Information
Husarenstr. 30
53117 Bonn